Holiday Market Vendor Information


Calling all purveyors, crafters, makers, and artists! Are you interested in having your products showcased to over 30,000+ parade-goers? Join the festivities by hosting a booth at the Fantasy of Lights Holiday Markets at the Opening Night Parade (Friday, November 29, 2019) and the Boat Parade (Saturday, December 14, 2019).

Before you apply, please take a moment to review the info below.

WHO WE ARE LOOKING FOR

Anything holiday-themed, gifty, shabby chic, or handmade items. This includes, but is not limited to crafts such as sewn items, woodworking, knitting, crochet, jewelry, soap, original artwork, etc.

HOLIDAY MARKET DATES + OPERATING HOURS
Fantasy of Lights Opening Night Parade Holiday Market - Friday, November 29, 2019
Event Hours: 4pm - 9pm
 
Fantasy of Lights Boat Parade Holiday Market - Saturday, December 14, 2019 
Event Hours: 4pm - 9pm
 
CATEGORIES/MEDIUMS ACCEPTED AT THE HOLIDAY MARKET

There are seventeen different categories that vendors can apply under:

  • Ceramics
  • Cottage Edibles & Crafts
  • Digital Art
  • Drawing
  • Fiber
  • Glass
  • Jewelry
  • Leather
  • Metal
  • Mixed Media
  • Painting
  • Photography
  • Printmaking
  • Sculpture
  • Wood
  • Upcycled/Creative Re-use
  • Buy/Sell
WHAT IS COTTAGE EDIBLES?

This section includes a variety of homemade products that would not be considered fine art but add a unique element to the festival.  Items you may find in this section include soaps, lotions, baked goods, sauces, spices, seasonings, oils/vinegar, candles, essential oils, and other crafts.

HOW TO APPLY + BOOTH FEES

Read the Holiday Market Rules and Regulations before applying. Once you have read the Rules and Regulations you may apply by filling out our online form

Rules and Regulations

Apply Here

The deadline to apply is Friday, November 8, 2019 (or until all spots are filled).

Booth Fees:

  • $45 for (1) Holiday Market
  • $75 for (2) Holiday Markets
WHAT IS INCLUDED IN MY BOOTH FEE?

You are paying for the booth space/location. Tables, chairs, tents, etc. are each vendor's responsibility and must fit within your given booth space. 

Additionally, due to the time of day that the Holiday Market takes place, wireless lights are required. Electricity outlets or lights for your set-up will not be provided.

IF I AM SELECTED AS A VENDOR HOW DO I PAY MY BOOTH FEE?

Once accepted, vendors will be emailed a Square invoice for payment sent by our events team.

WHAT IF I DON'T HAVE AN IMAGE OF MY BOOTH?

You are required to upload three images of your products and a booth shot. If you do not have a booth shot, it is in your best interest to set up your booth at home and take a photo. Images are critical to your success!

REQUIRED LICENSES + PERMITS

Once invited to the Holiday Market(s), you will need to get a Transaction Privilege Tax license through the Arizona Department of Revenue that enables you to collect and remit sales tax in the state. You will need to list Tempe as one of the cities in which you conduct business, along with any other cities where you will be selling.

At the Holiday Market(s), it is your responsibility to collect tax and then report and remit to the state. Tempe sales tax is currently 8.1%.  You will need to have your license available on site in the event that a representative of the state asks to see it.  We do not need to see a copy of the license. Any participants in the Cottage Edibles section that are providing food samples will be required to get a health permit from Maricopa County.

SET UP REQUIREMENTS

We do not provide any tents and tents are not required. There are some vendors that have lovely displays without the use of a canopy. If you do bring a tent, we prefer that it is and white and you are required to have a minimum of 40 pounds of tent weights per leg. All display structures are your responsibility.

Additionally, due to the time of day that the Holiday Market takes place, wireless lights are required. Electricity outlets or lights for your set-up will not be provided.

SET UP SCHEDULE FOR THE HOLIDAY MARKET

Set up will be held on the day of the event, hours prior to the official event start time. Times to be announced closer to the event date(s).

WILL THE EVENT BE CANCELED DUE TO BAD WEATHER?

No. We will continue regardless.

SECURITY

We provide security onsite. However, our security team cannot be everywhere all the time so we cannot guarantee the security of your belongings. We recommend not leaving valuables in your booth (i.e. cash, tech devices, items of sentimental value) and always close tent walls or tarping your times when you are not present. We also require that vendors hold us harmless and we encourage everyone to carry their own insurance.

CANCELLATIONS

If you find that you are unable to make it to the Holiday Market please notify event staff as soon as possible. No shows will reflect negatively on future considerations.

All payments are non-refundable and non-transferable.


 

If you need additional assistance and/or have questions please email events@downtowntempe.com.

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